Policies & Procedures

LATAG Policies and ProceduresThis manual details LATAG's goal to make certain that the cleanup of Libby Amphibole (LA) contamination (which resulted from W. R. Grace mine and exportation sites) is comprehensive, complete and timely elimination of the LA threat to human health and the environment. The manual is divided into three sections which can be accessed by the table of contents on the top right.

 

Libby Area Technical Assistance Group, Inc.

Administrative Policy and Procedures Manual

Section III: Personnel

Series A: Non-Discrimination Policy

  1.  LATAG believes that one of the essential functions of the organization is to help individuals realize their potential.  To this end, LATAG has committed itself by adopting the following Equal Opportunity Policy Statement:

    1. LATAG will practice non-discrimination based on race, color, national origin, religion, sex, political belief, marital status, age, physical or mental handicap or ancestry in all program activities.
    2. Equal opportunity for Board membership, employment, volunteering or contracting, is granted to all persons and extends, but is not limited to the following areas:  opportunity, recruitment, retention, promotion, compensation, benefits, layoffs, return from layoffs, training, education, social and recreational programs.

Series B: Volunteer Policies

  1.  Volunteer Code of Conduct, Rights and Responsibilities

    1. Selected volunteers are required to follow the philosophies, mission statement and methodologies adopted by the LATAG Board and annually sign a Volunteer Code of Conduct, Rights and Responsibilities statement.
    2. LATAG’s non-discrimination policy is extended to include volunteers. While all volunteers may not be qualified for all volunteer positions, care will be taken to place individuals in positions that reflect their competency/educational level.

  2. Volunteer Services Disclaimer

    1. If services are provided by individual’s organizations, and/or other agencies, other than LATAG, it should be communicated to the participants and/or public that while LATAG is sponsoring the event, solicited speakers, comments/publications do not necessarily reflect the policy of the LATAG Board.

  3. Volunteer Records

    1. Volunteers should keep accurate records of their volunteer hours, the number of individuals served and include more specific information about their audience when possible (i.e., age, ethnicity, purpose for function, etc.)

Section III: Personnel

Series C: LATAG Volunteer Code of Conduct, Rights and Responsibilities

  1. Each Volunteer has a right to the following:

    1. To have time used constructively and not wasted.
    2. To be provided interesting assignments.
    3. To be given opportunities for personal growth.
    4. To be recognized for his/her work and accomplishments.

  2. Volunteers have a responsibility to:

    1. Demonstrate mutual respect and support for each other, the public, contractors and government officials in all Board-related activities
    2. Serve as a liaison communicating Board information to constituency and the public and bringing issues, concerns from constituency and the public to the Board.
    3. Agree not to act independently as a representative of the LATAG Board without the full knowledge and consent of the Board.
    4. Demonstrate a consideration for and an interest in the whole community, when acting as a volunteer, and not simply as a representative of the volunteer’s appointing body and/or constituency.
    5. Foster open and constructive communication in an effort to achieve the goals of the Board and to avoid unnecessary misunderstandings.
    6. Not influence or attempt to influence an officer or employee of any Federal/State/Local agency, a Member of Congress/Senate, an officer or employee of Congress/Senate, or an employee of a Member of Congress/Senate in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement as a representative of (or representing) LATAG.
    7. Neither carry on propaganda activities nor otherwise attempt to influence legislation; nor in any manner or extent participate (or intervene) in any political campaign on behalf of any candidate; nor engage in any activities that are unlawful under the laws of the United States of America, the State of Montana, or any other jurisdiction where such activities were carried on; nor engage in any transaction defined at the time as prohibited under Section 503 of the Internal Revenue Code; as a representative of (or representing) LATAG.
    8. If a conflict of interest, due to employment, possible financial gain, or any other reason arises that could jeopardize, compromise or unduly influence other members of the Board, identify/acknowledge a conflict of interest exists and abstain from discussion and exercising the right to vote on that issue.
    9. Maintain records of volunteer hours and expenditures for backup in LATAG bookkeeping of Grant non-federal share outlays.

Series D: Lobbying

  1.  No LATAG Board Member, employee, volunteer or contractor while representing LATAG may influence or attempt to influence an officer or employee of any Federal/State/Local agency, a Member of Congress/Senate, an officer or employee of Congress/Senate, or an employee of a Member of Congress/Senate in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement.

  2. No LATAG Board Member, employee, volunteer or contractor may carry on propaganda activities or otherwise attempt to influence legislation; or in any manner or extent, participate (or intervene) in any political campaign on behalf of any candidate; or engage in any activities that are unlawful under the laws of the United States of America, the State of Montana, or any other jurisdiction where such activities were carried on; or engage in any transaction defined at the time as prohibited under Section 503 of the Internal Revenue Code,  as a representative of (or representing) LATAG.

Series E: Drug Free Workplace

  1.  In the event that LATAG hires employees, it will provide a drug-free workplace by:

    1. All LATAG employees will be given a statement notifying them that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the recipient’s workplace and specifying the actions that will be taken against employees for violation of such prohibition.
    2. Establish a drug-free awareness program to inform employees of.
    3. The dangers of drug abuse in the workplace.
    4. The recipient’s policy of maintaining a drug-free workplace.
    5. Any available drug counseling, rehabilitation and employee assistance programs.
    6. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.

  2. Make it a requirement that each employee engaged in the performance of the project be given a copy of the statement required by paragraph 1.(a) above.

  3. Notify the employee in the statement required by paragraph 1.(a) above that as a condition of employment under the award, the employee will:

    1. Abide by the terms of the statement.
    2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such convictions.
    3. Notify the Award Official within ten days after receiving notice (under subparagraph 4 b) above) from an employee or otherwise receiving actual notice of such conviction.

  4. Take one of the following actions within 30 days of receiving notice (under subparagraph 4(b) above) with respect to any employee who is so convicted:

    1. Take appropriate personnel action against such an employee, up to and including termination; or,
    2. Require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or local health, law enforcement or other appropriate agency.
    3. Make a good faith effort to continue to maintain a drug-free workplace through implementation of paragraph’s 1-4 above.

Section III: Personnel

Series F: Debarment, Suspension and other Responsibility Matters

  1.  LATAG Contractors (if their contract is for $25,000 or more) must certify to the best of its knowledge and believe that it and its principals:

    1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal Department or Agency.
    2. Have not, within a three year period preceding their proposal/contract, been convicted of, or had, a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.
    3. Are not presently indicted for, or otherwise, criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph 1(b) of this certification and,
    4. Have not within a three-year period preceding their proposal/contract, had one or more public transactions (Federal, State or local) terminated for cause or default.

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