LATAG Meeting Minutes

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December 7th, 2010

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Regular Board Meeting

Libby Area Technical Assistance Group, Inc.

PO Box 53 • Libby, MT 59923

December 7th, 2010 • Regular Executive Board Meeting Minutes

(Note: bold items within paragraphs are motions made and voted on as well as action items agreed upon.)

Board Member Attendees:
  • Mike Noble
  • LeRoy Thom
  • JoElyn Brus
  • Pam PeppengerDr. Brad Black
  • Phillip Erquiaga
Contractor Attendees:
  • Tracy McNew, Grant Administrator 
Guest Attendees:
  • None

1.       Meeting began at approximately 7:10pm

2.       Introductions 

3.       EPA Report- (no report) 

4.       DEQ Report- (no report) 

5.       W.R. Grace Report: (no report)  

6.       Special Presentations

a.       Technical Advisor Report (no report)

b.       EPA Regional Administrator’s visit

It was discussed that both the public meeting and various other meetings with the Regional Administrator went well. It was also discussed that he seemed well informed about the ins and outs of the Libby superfund site and was receptive to continued learning, research, and making positive improvements especially in closing communication gaps.  

7.       Meeting Minutes Review and Approval:

a.       A motion was made by LeRoy, seconded by JoElyn and unanimously passed to accept November’s meeting minutes with two numerical corrections.

b.       A motion was made by LeRoy, seconded by Pam and unanimously passed to accept July’s meeting minutes as written.  

8.       Treasurer’s Report (JoElyn Brus)

a.       Reimbursement #83 has been received.

b.       Current balance is $44,002.86  

9.       Sub-Committee Reports

a.       Communications Committee- Phillip Erquiaga (chairperson) – no report

b.       Nomination Committee- LeRoy Thom (chairperson)

                           i.      There are no new board member applications at this time

c.       O & M Attendance Rotation Committee- Mike Noble/ LeRoy Thom (co-chairs) – no report

d.       Technical Advisor Committee- Dr. Brad Black (chairperson)

                          i.      Terry has requested that his task orders be prioritized; Brad will work on this request.

                        ii.      Terry’s response to the DEQs OU7 draft report was discussed. Concerns include methods used to check air in homes, only a sampling of homes was checked, and a 1% level of acceptance. LeRoy made a motion to accept and send his response to DEQ, Pam seconded it and it was unanimously passed.  

10.   Old Business

a.       Nominations for Ad-Hoc, Chairman & Secretary. – no new nominations were made

                          i.      Nominee for Ad-Hoc is Donna Martin

                        ii.      Nominee for Chairman is Mike Noble

                      iii.      Nominee for Secretary is Eileen Carney

b.       Review of LATAG Policies and Procedures and Bylaws. LeRoy made a motion to accept the current LATAG Policies and Procedures and Bylaws for another year. JoElyn seconded the motion and it was unanimously passed.  

11.   New Business

a.       Terry Spear’s contract renewal. A motion was made by Pam to renew Terry’s contract for another year. The motion was seconded by LeRoy and passed unanimously. Tracy will send the signed contract to Linda A. at the EPA.

b.       Rent for LATAG office- it was decided that will be discussed at an executive board meeting.

c.       Terry’s response to DEQ RI draft. JoElyn made a motion to send to DEQ, Pam seconded it and it was unanimously passed. Tracy will email it to Catherine at DEQ.

d.       W.R. Grace Letter. A letter was writing inviting W.R. Grace to attend TAG meetings but a contact person has not yet been determined. Tracy will follow up with Libby Faulk at the EPA to get the correct contact person’s information.

e.       A document with ARI Technologies Inc. letterhead regarding “Libby Asbestos Superfund Site ROD, OU’s 1&2” was examined. LeRoy made a motion to send to Terry Spear not for review but as an FYI. It was seconded by Pam and passed unanimously.   

f.        An audit needs to be completed in January. Tracy and JoElyn will work on it.

g.       Grant Administrator contract or employee status concerns- it was decided that will be discussed at an executive board meeting.

h.       Letter to DC Orr. LeRoy motioned to accept Terry’s response the unnumbered technical memorandum with one change as requested by Brad and forward it on to DC with a letter. JoElyn seconded the motion and it was unanimously passed. Tracy will send the letter.    

12.   Open Discussion

a.       AOL News recap. It was discussed that AOL did a recent four part series on Zonolite insulation in homes.  

13.   Review and agreement on action items

a.       See attached action items that were agreed upon.

14.   Next Meeting Scheduled January 11th, 2011.  

15.   Meeting adjourned at approximately 8:45pm.

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