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September 19th, 2007

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Executive Board Meeting

Libby Area Technical Assistance Group, Inc.

PO Box 53 • Libby, MT 59923

September 19th, 2007 • Executive Board Meeting Minutes

(Note: bold items within paragraphs are motions made and voted on as well as action items agreed upon.)

 

Board Member Attendees:
  •  Mike Noble
  • Helen Andries
  • JoElyn Brus
  • Leroy Thom

  Contractor Attendees:

  •  Cheryl Fox

 1)      Meeting began at approximately 12:00pm

2)      Meeting minutes to be reviewed:

a)      Minutes from May 15th, 2007 EBoard meeting were reviewed.

i)        Helen Andries made the motion to accept the minutes as written, JoElyn Brus second the motion. Motion unanimously passed.

b)      Minutes from August 13th, 2007 EBoard meeting were reviewed.

i)        LeRoy Thom made the motion to accept the minutes as written, JoElyn Brus second the motion. Motion unanimously passed.

c)      Minutes from the August 29th, 2007 EBoard meeting were reviewed.

i)        Leroy Thom made the motion to accept the minutes as written, Helen Andries second the motion. Motion unanimously passed.

d)      Q1 2007 report was reviewed.

i)        Helen Andries made the motion to accept the report as written, LeRoy Thom second the motion. Motion unanimously passed.

3)      Invoices/Reimbursements:

a)      The Grant Administrator’s August timesheet was reviewed.

i)        Helen Andries made the motion to accept the timesheet as written, LeRoy Thom second the motion. Motion unanimously passed.

(1)   The Grant Administrator requested to purchase an USB 1G “stick” drive. This purchase was discussed in the past and verbally approved.

(a)    Helen Andries made the motion to authorize the purchase of this equipment ($32.00), LeRoy Thom second the motion. Motion unanimously passed.

b)      Reimbursement #47

i)        Monies have been received and the check was signed for the technical advisor.

c)      Reimbursement #48 was reviewed (Technical Advisor Q1 2007, Grant Administrator June, July and August timesheet).

i)        Discussion followed requesting the grant administrator to review trips included during the first quarter of 2007, document where and duration of all trips to be submitted to the EBoard.

ii)      LeRoy Thom made the motion to accept reimbursement #48 as written for submittal, Helen Andries second the motion. Motion unanimously passed.

4)      New Business:

a)      A new (yearly) grant administrator contract was submitted to the EBoard for their review.

b)      The previous technical advisor’s contract was copied and distributed to the EBoard for their review.

c)      Mike Noble requested that the technical advisor attend a regular LATAG meeting in person before year end.

d)      The new contracts for the technical advisor and grant administrator need to coincide with the grant award.

e)      A letter of thank you to Tiffany Bower’s interest in the grant administrator’s position needs to be drafted for Mike Noble (ACTION ITEM).

f)       The email address password was reset.

g)      An application was received for a potential new board member.

h)      The next EBoard meeting has been scheduled for September 25th, 2007 at noon (Henry’s).

i)        Concerns were voiced regarding the approval of the June meeting minutes noted in the July meeting minutes which are still being “recreated”. Special note should be given to the Treasurer’s report.

5)      Action Items:

a)      Q2 2007 report needs to be written and submitted to the EBoard at their next meeting.

b)      Draft letter to Tiffany Bower needs to be written and submitted to Mike Noble at the next EBoard meeting.

c)      Olive Hofstader needs to received fax and hardcopy of signed grant award to EPA.

Meeting adjourned at approximately 1:34pm.